PROP FIRM COST TRACKER
Track the real cost of getting prop firm accounts funded.
Keep evaluation fees, activations, resets and failed attempts in one place so you can measure how much your prop firm process actually costs.
✓ Evaluation fees✓ Activations + resets✓ Failed accounts included
COST OVERVIEWWhat funding really costs
All timeTotal prop firm costs$1,240All completed costs recorded in the tracker
Your successful funded account is only part of the acquisition cost.
If you needed several evaluations, a reset and an activation before reaching a funded account, all of those expenses contributed to the result. A prop firm cost tracker preserves that full spending history instead of showing only the account that eventually succeeded.
Evaluation fees
Record every challenge or evaluation purchase so the cost remains part of your history whether the account passes or fails.
Activation fees
Add the real cost of moving a passed account into funded status.
Resets and extras
Keep resets and other completed account expenses visible instead of losing them in separate payment records.
Cost efficiency
Use average cost metrics to understand how much you spend to generate successful passed or funded outcomes.
COST PER SUCCESS
Measure how expensive your path to a passed account really is.
Looking only at the fee of the account that passed understates your true acquisition cost if other attempts failed along the way.
TrackPropFirms keeps unsuccessful attempts in the data so your average cost per successful outcome is based on the full process.
EXAMPLE COST PATH
3 evaluations$450
1 reset$100
1 activation$150
Total cost$700
If one account makes it through, the business cost is still the full $700 spent.COST METRICS
Understand where your prop firm budget is going.
Total spending
See the full amount paid across evaluations, activations, resets and other costs.
Average cost per passed
Measure how much spending is required to produce successful evaluation outcomes.
Failed-account cost
Keep unsuccessful purchases visible so they remain part of the economics.
Firm comparison
Compare spending patterns across the prop firms you use.
Period spending
Review recent costs using the same period filters as the rest of your dashboard.
Profit context
Compare spending with payouts and net profit before deciding whether to scale.
COSTS + PAYOUTS
Know whether the money coming back is justifying the money going out.
Cost tracking becomes most useful when it sits next to your payout history. Together, they show whether additional evaluations are improving your business result or simply increasing spend.
BUSINESS VIEW
Total costs$1,240
Total payouts$4,380
Net profit$3,140
Costs are not a side note — they are part of the result.FAQ
Prop firm cost tracking questions
What prop firm costs should I track?
Track completed evaluation fees, activation fees, reset fees and any other real expense you want included in your prop firm profitability calculation.
Why track the cost of failed accounts?
A failed evaluation still consumed cash. Including failed attempts prevents your cost per successful account and net profit from looking artificially better than they really are.
What is average cost per passed account?
It is a cost-efficiency metric that compares the prop firm costs recorded for the selected data with the number of accounts that successfully reached a passed outcome.
Can I track costs across several prop firms?
Yes. Recording costs consistently lets you review total spending and compare how expensive your account acquisition process is across your portfolio.
TRACK THE FULL COST
Start tracking free →See what it really costs to produce funded accounts and payouts.
Keep evaluations, activations, resets and failed attempts in the same profitability picture.